February 28, 2008 Board of Control Meeting
by Sue Howe
March 19, 2008
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
FEBRUARY 28, 2008
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, February 28, 2008. The meeting was called to order at 6:00 p.m. by Dr. Kent Bugg, Chair.
Members Present: Dr. Richard Decman, Mr. Bruce Miller, Mr. Shawn Hamilton, Mr. Jeff Stangland, Mr. Ralph Wagner, and Mr. Pat Halloran. Also present were Mr. Lance Copes, Mr. Mark Hulbert, and Mrs. Sue Howe.
AUDIENCE PARTICIPATION
None
APPROVAL OF MINUTES OF THE JANUARY 24, 2008 BOARD MEETING AND CLOSED SESSION.
Motion was made by Dr. Decman and SECONDED by Mr. Hamilton to approve the Board of Control Minutes and Closed Session. On voice vote, those voting, AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, ADD ON BILLS AND FINANCIAL REPORTS
Bills, payroll, add on bills and financial reports were presented. Discussion followed. Motion was made by Mr. Hamilton to approve the bills, payroll, and financial reports, SECONDED by Mr. Wagner. On roll call vote, those voting, AYE: Morris, Minooka, Gardner South Wilmington and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR'S REPORT
Mr. Hulbert's report was enclosed in the Board packet. Mr. Hulbert has met with JJC Natural Sciences Department Chair, Michael Lee, and established a tentative agreement for 2 year students in Health Occupations to receive college credit for medical terminology. The final agreement will be signed this fall.
Mr. Hulbert reported he is working with JJC Criminal Justice Instructor, Eric Jankovich, to provide GAVC Criminal Justice curriculum for him to review and determine the possibility of getting more college credit. Discussion followed.
ASSISTANT DIRECTOR'S REPORT
Mr. Hulbert discussed the need to receive student information from the feeder schools by the middle of June. A form was included to show the information which is required by the ISIS program.
Mr. Whitney has requested the name of the contact person who will be providing the information for the Student Information System. Mr. Whitney would like information to be provided to GAVC in an Excel spreadsheet format. Discussion followed.
DEAN'S REPORT
Miss Avery's report was enclosed. Mr. Copes spoke about the incidents which have happened within our building this week and how the situation was handled by administration and staff. Discussion followed.
CALENDAR-MARCH 2008
March 2008 calendar was included in the packet. Mr. Copes reminded the Board meeting date was changed to Tuesday, March 18, 2008.
SCHOOL IMPROVEMENT TEAM
Mr. Copes discussed the February 20th meeting of the S.I.T Committee.
FIRE SCIENCE PROGRAM UPDATE
Mr. Copes reviewed salary information received from local fire departments. Discussion followed.
Mr. Copes received a telephone call from WILCO in regard to a fire truck donation. Discussion followed.
The Board asked Mr. Copes to continue investigating the Fire Science Program.
GAVC BUILDING UPDATE
Mr. Copes stated Healy Bender will be here on March 12th to discuss a beginning date for the master facility plan. Discussion followed.
FY 2009 SCHOOL CALENDAR
Mr. Copes discussed the tentative FY 2009 school calendar. Mr. Copes stated school would begin with a teacher?s institute on August 13, 2008 Discussion followed.
GAVC SECURITY UPGRADES
Mr. Hulbert presented several ways that we would be able to enhance and update GAVC's surveillance system and he is looking at ways to improve parent notification within a crisis. Discussion followed.
RECONFIGURING OF CURRENT CLASSROOMS
Plans are being made to improve the educational environment within the building this summer. Several classrooms will be changed and the current server room will be moved. Discussion followed.
SCHEDULE OF PAPER ORDER
Mr. Copes explained paper orders are received from schools, churches, and other governmental offices and then submitted as a group purchase to bidders to help the organization receive the lowest cost for copy paper. The timeline for this year?s paper order was included in the board packet. Discussion followed
MEETING WITH STATE SUPERINTENDENT KOCH
Mr. Copes was unable to attend the meeting because issues at the Center. A second meeting has been set up and Mr. Copes will be attending.
ENROLLMENT PROJECTIONS
Mr. Hulbert discussed early projection figures for FY 2009. At this time enrollment is at 583. Health Occupation students early projection enrollment is 86 and Criminal Justice early enrollment projections are 96. Discussion followed.
CAREER & TECHNICAL EDUCATION (CTE) IN ILLINOIS 2008 DATA
Information from Mr. Smoot was provided in the Board Packet.
OTHER REPORTS
None
ACTION ITEMS
COSMETOLOGY CONTRACT RENEWAL
Mr. Copes recommended approval of the 2008-2010 Cosmetology Contract as presented. Mr. Copes discussed item #13 has been included which was part of our Civil Rights audit. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to accept the 2008-2010 Cosmetology Contract as presented. On roll call vote, those voting AYE: Gardner South Wilmington, Minooka, Coal City, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF PJ 19 CABINET BIDS
The Board reviewed bids received for Project House 19 cabinets and because of a discrepancy in the specifications the Board has elected to reject all bids and re-bid the cabinets with a new set of specifications. Motion was made by Mr. Wagner and SECONDED by Mr. Miller to reject all bids and re-bid the cabinet bids. On roll call vote, those voting AYE: Minooka, Coal City, Morris and Gardner South Wilmington. NAY: None.
Motion CARRIED.
OTHER ACTION ITEMS
None.
CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR SPECIFIC EMPLOYEES OF THE CENTER
Motion was made by Mr. Hamilton and SECONDED by Dr. Decman to enter closed session at 7:00 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
ADJOURNMENT
Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to adjourn at 7:10 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
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Dr. Kent Bugg, Chair Sue Howe, Board Secretary
