Board Minutes April 22, 2008
by Sue Howe
June 17, 2008
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
APRIL 22, 2008
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Tuesday, April 22, 2008. The meeting was called to order at 6:00 p.m. by Dr. Kent Bugg.
Members Present: Mr. Shawn Hamilton, Mr. Jeff Stangland, Dr. Pat Halloran and Dr. Richard Decman. Also present were Mr. Lance Copes, Mr. Mark Hulbert, Miss Kim Avery and Mrs. Sue Howe.
AUDIENCE PARTICIPATION
Mrs. Squellati, advisor, and HOSA students who attended State Competition were present. Mrs. Squellati introduced her students and each student spoke about their areas of competition. The Board complimented Mrs. Squellati and her students on their achievement at the State level. Eleven students will be attending National Conference in Dallas, Texas.
APPROVAL OF MINUTES OF THE MARCH 18, 2008 BOARD MEETING, MARCH 11, 2008 SPECIAL MEETING MINUTES AND CLOSED SESSION.
Motion was made by Mr. Stangland and SECONDED by Dr. Halloran to approve Board of Control Minutes, Special Meeting and Closed Session. On voice vote, those voting, AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, ADD ON BILLS AND FINANCIAL REPORTS
Bills, payroll, and financial reports were presented. Discussion followed. Motion was made by Mr. Hamilton to approve the bills, payroll, and financial reports, SECONDED by Dr. Decman. On roll call vote, those voting, AYE: Morris, Gardner South Wilmington, Minooka and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR'S REPORT
Mr. Hulbert's report was enclosed. Mr. Hulbert took a moment to discuss STA dinner for students and parents held on May 13th.
Mr. Hulbert informed the Board of a name change for Tech Prep (Partnership for College & Career Success).
Grundy Area Vocational Center will be presenting $8,000 in scholarships. Deadline date for applications was March 21, 2008.
DEAN?S REPORT
Miss Avery's report was enclosed. Miss Avery reviewed the discipline referrals.
Miss Avery reviewed the results from SkillsUSA State competition; one student will be attending Nationals. A first place was received in the Welding Competition (Brian LaRou); this is the third year in a row the Welding students have won at the State level. Discussion followed.
CALENDAR-MAY 2008
May 2008 calendar was included in the packet. The next Board of Control Meeting will be held at Project House #19 located at 2435 Indian Grass Road, Morris, IL 60450
GAVC BUILDING UPDATE
Mr. Copes will meet with Healy Bender on May 1 to review the first set of drawings.
PROJECT HOUSE #19 UPDATE
Mr. Humbert and Mr. Misener were present to update the Board on the current progress of Project House #19.
Mr. Humbert also presented Project House #20 (2425 Indian Grass Lane) building plans for next year with a Budget of $258,980. Discussion followed.
Mr. Humbert informed the Board that Morris Granite Company will be again donating the materials for the countertops, which is a savings of approximately $15,000. Discussion followed.
KEYTRAIN UPGRADES
Miss Avery updated the Board on the progress and use of the Key Train lab. Miss Avery and Mr. Copes will be attending KeyTrain workshop on May 16 to gain additional ideas for training through KeyTrain. Miss Avery expressed her concern of having a valuable tool but not being used appropriately. Discussion followed.
ISIS UPDATE
Miss Avery discussed the regional data disk, which Sue Querio, ISIS Secretary, has been waiting for to complete this years input for the districts. Miss Avery stated the TREES office still has not received the disk which is normally in their office in December. Once the disk is received the ISIS coordinator has 30 days to input the information and return to the State Board for reimbursement. Deadline dates have been extended and TREES will get the disk out as soon as they receive it.
AUTO APPLICATIONS
Mr. Copes has received six auto applications and will be interviewing four of the six. Mr. Copes stated he would have a candidate by the May Board meeting. Discussion followed
FY 2008-2009 BUDGET UPDATES AND REQUESTS
Mr. Copes discussed the progress of the 2008 budget and discussed the start of the 2009 budget. Mr. Copes reviewed the Grant monies for CTEIG and Carl Perkins. Mr. Copes stated last year the Welding department was upgraded. We will be seeking bids for four new welders to further enhance the program with updated welders. Discussion followed.
BUILDING AND MAINTENANCE LAWN TRACTOR
Mr. Copes discussed the need to replace two lawn tractors. We currently have one at Project House location and one at the Center. Discussion followed.
2008-2009 BOARD OF CONTROL CHAIRPERSON
Dr. Bugg will be replaced for the FY09 year by Mr. Stangland as the Chairperson. Mr. Stangland will assume his position as Chairperson at the June 2008 Board meeting.
OTHER REPORTS
None.
ACTION ITEMS
APPROVAL OF HOSA STUDENTS AND SPONSORS TO ATTEND THE NATIONAL COMPETITION JUNE 17-22, 2008 IN DALLAS, TEXAS
Mr. Copes recommended approval for Mrs. Squellati and her eleven National Qualifiers to attend the competition in Dallas, Texas. Motion was made by Mr. Hamilton and SECONDED by Mr. Stangland to approve the National Qualifiers and Mrs. Squellati to attend the competition held at Dallas, Texas. On voice vote, those voting AYE: Minooka, Coal City, Gardner South Wilmington and Morris. NAY: None. Motion CARRIED.
APPROVAL OF PROJECT HOUSE 20 BUDGET AND BUILDING PLANS
Mr. Copes recommended approving Project House #20 budget and building plans. Motion was made by Mr. Hamilton and SECONDED by Dr. Halloran to accept the Project House #20 budget and building plans as presented. On roll call vote, those voting AYE: Morris, Gardner South Wilmington, Minooka and Coal City. NAY: None. Motion CARRIED.
APPROVAL OF LAURA GAST AS COMPUTER APPLICATIONS INSTRUCTOR FOR 2008/2009 SCHOOL YEAR
Mr. Copes recommended the employment of Laura Gast as the Computer Application Instructor for the 2008/2009 School year. Motion was made by Dr. Decman and SECONDED by Mr. Hamilton to employ Laura Gast as the Computer Application Instructor for the 2008/2009 school year. On roll call vote, those voting AYE: Morris, Minooka, Gardner South Wilmington and Coal City. NAY: None. Motion CARRIED.
RESIGNATION OF LIEF ESPELAND
Mr. Copes recommended accepting the resignation of Lief Espeland, Part Time Maintenance. Motion was made by Mr. Hamilton and SECONDED by Mr. Stangland to accept the resignation of Lief Espeland. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF THE LOWEST RESPONSIBLE PAPER BID
Mr. Copes handed out a summary of the paper bids. Discussion followed. Mr. Copes recommended accepting the lowest responsible paper bid received from Paper 101 at the cost of $214,136.16 which includes a 15% discount net 15. Motion was made by Mr. Stangland and SECONDED by Mr. Hamilton to accept the lowest responsible paper bid from Paper 101. On roll call vote, those voting AYE: Coal City, Minooka, Morris and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF THE LOWEST RESPONSIBLE SECURITY CAMERA PACKAGE AND INSTALLATION
Mr. Copes reviewed the bids received for the Security Camera package and installation. Discussion followed. Motion was made by Mr. Hamilton and SECONDED by Dr. Halloran to accept the lowest responsible security camera package submitted by CES at the cost of $24,289. On roll call vote, those voting AYE: Coal City, Minooka, Morris and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF THE FY 2009 MASTER SCHEDULE
Mr. Copes recommended approving the 2009 Master Schedule as presented. Discussion followed. Motion was made by Mr. Hamilton and SECONDED by Mr. Stangland to approve the FY 2009 Master Schedule. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL FOR THE POSITION OF A 2/3 TIME CRIMINAL JUSTICE INSTRUCTOR FOR THE 2008/2009 SCHOOL YEAR.
Mr. Copes recommended approving a 2/3 time Criminal Justice Instructor for the 2008/2009 school year. Discussion followed. Motion was made by Dr. Halloran and SECONDED by Mr. Hamilton to approve the employment of a 2/3 time Criminal Justice Instructor. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None.
CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, DISMISSAL, PERFORMANCE, OR SPECIFIC EMPLOYEES OF THE CENTER
Motion was made by Dr. Decman and SECONDED by Mr. Hamilton to enter closed session at 6:45 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
RESULT OF CLOSED SESSION
Dr. Bugg reviewed the Director Evaluation. Discussion followed. Motion was made by Dr. Decman to adjourn to open session at 6:52 p.m. and SECONDED by Mr. Hamilton. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
ADJOURNMENT
Motion was made by Dr. Decman and SECONDED by Mr. Hamilton to adjourn at 6:53 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
_______________________ ______________________
Dr. Kent Bugg, Chairman Sue Howe, Board Secretary
