March BOC Meeting Minutes

GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
MARCH 25, 2010

REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, March 25, 2010.  The meeting was called to order at 6:00 p.m. by Dr. Pat Halloran, Chairman.

Members Present: Dr. Decman, Mr. Male, Mr. Hamilton, and Mr. Drafall.  Also present were Mr. Lance Copes, Mr. Mark Hulbert, and Mrs. Kim Smallwood.

AUDIENCE PARTICIPATION
Mrs. Gast and the Business Professional Students of America, National Qualifiers were present to speak to the Board of their experience at State.  Students have fundraised enough this year to pay their way to Nationals in Anaheim, CA May 5-9, 2010.   

APPROVAL OF MINUTES AND CLOSED SESSION OF THE FEBRUARY 25, 2010 BOARD MEETING
Motion was made by Mr. Hamilton and SECONDED by Mr. Malel to approve the February 25, 2010 Board of Control Minutes and Closed Session Minutes.  On roll call vote, those voting, AYE: Morris, Gardner South Wilmington, and Coal City.  NAY: None.   Motion CARRIED.

APPROVAL OF BILLS, PAYROLL, AND FINANCIAL REPORTS
Bills, payroll, add on bills and financial reports were presented.   Mr. Copes discussed the bill summary and the credits which they receieved this month.  Mr. Copes discussed CTEIG money still anticipated and that Perkins money is still flowing in.  Discussion followed. Motion was made by Mr. Hamilton to approve the bills, payroll, add on bills, and financial reports, SECONDED by Mr. Male.  On roll call vote, those voting, AYE:  Gardner South Wilmington, Morris, and Coal City.  NAY:  None.  Motion CARRIED.  

REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert reviewed his report which was enclosed.
Mr. Hulbert discussed scheduling with counselors to form the master schedule.  Mr. Hulbert discussed Brandon Offdenkamp, Junior welding student, ranked top student for the region for STA.  Discussion followed.

DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.  Mrs. Smallwood discussed summer course offering.  Discussion followed.

CALENDAR- APRIL 2010
April 2010 calendar was included in the packet.

Mr. Copes reviewed the calendar: NOCTI testing April 7th-14th, Cosmetology orientation at the Morris High School Auditorium on the 20th at 6:30 p.m., Coal City Freshman tours on the 28th, PSAE Testing 28th and 29th, with a possibility of RtI presentation on the 29th.

Board of Control Meeting is scheduled Thursday, April 25, 2010 at
6:00 p.m. at the Center.

HEALY BENDER PRESENTATION
A “Phasing Key” was included in the Board Packet.   Pros and Cons to using General Contractor vs. Construction Manager were discussed.  Due to the size of the project, the Board felt not using a construction manager would be appropriate.  Discussion followed.

SUMMARY OF PAPER ORDERS
Mr. Copes reported more respondents, however, some have reduced their amounts.  Total cartons ordered this year will be 6862 which is an increase from 2010 paper order.  Discussion followed.

ENROLLMENT/MASTER SCHEDULE
Mr. Copes and Mr. Hulbert discussed this year’s projections and next year’s Master Schedule.

Enrollment is currently at 610; last year at this time was 698.

A draft of the Master Schedule was distributed with numbers in each program discussed.  Discussion followed.

COSMETOLOGY UPDATE
Mr. Copes discussed concerns being expressed by parents/students and a letter has been submitted by our attorney to Mrs. McRaven.   Discussion followed.

GAVC STUDENT TRANSPORTATION
Mr. Copes stated with the change in the law on July 1, 2010, we will no longer be able to transport our students to and from job sites using our current 14 passenger van.  We need to purchase a new activity bus.  Discussion followed.

FY 2011 STUDENT HANDBOOK UPDATE
Mrs. Smallwood discussed updating of the FY2011 Student Handbook.  Discussion followed.

OTHER REPORTS
None

ACTION ITEMS
APPROVAL OF BPA STUDENTS AND SPONSORS TO ATTEND THE NATIONAL COMPETITION MAY 5-9 IN ANAHEIM, CALIFORNIA
Recommendation was made by Mr. Copes to approve Mrs. Gast and her five B.P.A. National Qualifiers to attend the competition in Anaheim, California May 5-9, 2010.  Discussion followed.  Motion was made by Mr. Hamilton and SECONDED by Mr. Male to approve Mrs. Gast and her five B.P.A. National Qualifiers to attend the competition in Anaheim, California.  On roll call vote, those voting AYE:  Morris, Coal City, and Gardner South Wilmington.  NAY:  None.  Motion CARRIED.

APPROVAL OF THE FY 2011 GAVC SCHOOL CALENDAR
Mr. Copes recommended accepting the FY 2011 GAVC School Calendar as presented.  Motion was made by Mr. Hamilton and SECONDED by Mr. Drafall to approve the FY 2011 GAVC School Calendar as submitted.  On roll call vote, those voting AYE:  Morris, Coal City, Minooka, and Gardner South Wilmington.  NAY:  None.  Motion CARRIED.

APPROVAL OF AMENDMENTS TO JOINT AGREEMENT
Mr. Copes recommended the amendments to the Joint Agreement as presented from our bond and local council.  Motion was made by Mr. Hamilton and SECONDED by Mr. Male to approve the Joint Agreement as submitted by local council.  On roll call vote, those voting AYE:  Morris, Coal City, Minooka, and Gardner South Wilmington.  NAY:  None.  Motion CARRIED.

APPROVE THE RE-EMPLOYMENT OF THE FOLLOWING NON-TENURED STAFF
Mr. Copes recommended the following Non-Tenured Staff for Re-Employment:
Laura Gast Craig Williamson Ruth Ann Squellati
Andy Kacena Robert Brown Debra Eungard

Motion was made by Mr. Male and SECONDED by Mr. Hamilton to approve the above mentioned Non-Tenured Staff for Re-employment.
On roll call vote, those voting AYE:  Morris, Coal City, Minooka, and Gardner South Wilmington.  NAY:  None.  Motion CARRIED.

APPROVAL OF THE FOLLOWING CLOSED SESSION MINUTES FROM SEPTEMBER 2009-FEBRUARY 2010 TO OPEN SESSION FOR PUBLIC INSPECTION
Mr. Copes recommended moving the above mentioned minutes to open session.  Motion was made by Mr. Male and SECONDED by Mr. Hamilton to approve the above mentioned closed session minutes from September 2009-Februay 2010 to open session for public inspection.  On roll call vote, those voting AYE:  Morris, Coal City, Minooka, and Gardner South Wilmington.  NAY:  None.  Motion CARRIED.

APPROVAL OF DESTRUCTION OF CLOSED SESSION AUDIO RECORDINGS
Motion was made by Mr. Male and SECONDED by Mr. Hamilton to approve the destruction of audio recordings from February 2008 to June 2008.  On voice vote, those voting AYE:  All.  NAY:  None.  Motion CARRIED.

APPROVAL OF CABINET BID FOR PROJECT HOUSE 20
Spreadsheet of bids was submitted to the Board for review.  Discussion of low bid and local bidders followed.  Motion was made by Mr. Drafall and SECONDED by Mr. Hamilton to accept the bid submitted by Brakur Cabinets.  On roll call vote, those voting AYE:  Coal City, Morris, Gardner South Wilmington, and Minooka.  NAY:  None. Motion CARRIED.

APPROVAL OF 2010 SUMMER SCHOOL CAMP/COURSE
Mr. Copes recommended approval of FY 2010 Summer Camp/Course as presented.   Motion was made by Dr. Hamilton and SECONDED by Mr. Male to approve 2010 Summer School Camp/Course as presented.  On roll call vote, those voting AYE:  Coal City, Morris, Gardner South Wilmington, and Minooka.  NAY:  None. Motion CARRIED.

OTHER ACTION ITEMS
None

CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE CENTER AND TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE CENTER AND ITS EMPLOYEES
Motion was made by Mr. Drafall and SECONDED by Mr. Hamilton to enter closed session at 7:04 p.m.  On voice vote, those voting AYE:  All. NAY:  None.  Motion CARRIED.

MOTION TO RETURN TO OPEN SESSION
Motion was made by Mr. Hamilton and SECONDED by Dr. Decman to return to Open Session at 7:16 p.m.  On voice vote, those voting AYE:  All. NAY:  None.  Motion CARRIED.

ADJOURNMENT
Motion was made by Dr. Decman and SECONDED by Mr. Hamilton to adjourn the meeting at 7:18 p.m.  On voice vote, those voting AYE: All NAY:  None.  Motion CARRIED.

_______________________ ____________________ __
Dr. Pat Halloran, Chair Sue Howe, Board Secretary