December 2009 BOC Minutes.
By Sue Howe
January 28, 2010
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
December 17, 2009
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, December 17, 2009. The meeting was called to order at 5:00 p.m. by Dr. Pat Halloran, Chairman.
Members Present: Mr. Ralph Wagner, Mr. Craig Male, Dr. Kent Bugg, Dr. Rich Decman, and Mr. Shawn Hamilton. Also present were Mr. Lance Copes and Mrs. Kim Smallwood.
AUDIENCE PARTICIPATION
None
APPROVAL OF MINUTES AND CLOSED SESSION OF THE NOVEMBER 24, 2009 BOARD MEETING
Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the November 24, 2009 Board of Control Minutes and Closed Session Minutes. On roll call vote, those voting, AYE: Morris, Gardner South Wilmington, and Coal City. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, AND FINANCIAL REPORTS
Bills, payroll, add on bills and financial reports were presented. Mr. Copes distributed and discussed a revised billing sheet. Motion was made by Mr. Hamilton to approve the bills, payroll, add on bills, and financial reports, SECONDED by Mr. Male. On roll call vote, those voting, AYE: Gardner South Wilmington, Morris, and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert’s report was enclosed. Mr. Copes discussed the scheduled lockdown for November 25th was conducted.
Mr. Copes commented that when reviewing the distributed Matriculation Report from JJC, that it doesn’t reflect GAVC student data. JJC is working on how to pull GAVC students’ data out but it isn’t ready at this time. Discussion followed.
DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.
Mrs. Smallwood updated the Board on a vandalism issue in the boys’ bathroom. Discussion followed.
Mrs. Smallwood discussed CTSO updates from BPA Regional Contest and fundraising plans for second semester. Mrs. Smallwood additionally discussed the cosmetology handout of graphs showing the yearly comparison of students meeting hours by the end of November. Discussion followed on the concerns with the program.
CALENDAR- JANUARY 2010
January 2010 calendar was included in the packet.
Teacher’s Institute scheduled for Monday, January 4, 2010.
No school in observance of Martin Luther King Day on Monday, January 18, 2010.
Board of Control Meeting is scheduled Thursday, January 28, 2010 at 6:00 p.m. at the Center.
SCHOOL IMPROVEMENT TEAM UPDATE
Mr. Copes updated the SIT committee about state grant funding. Topics the committee are covering include GAVC to become a paperless facility, the tardy process, and KeyTrain incentives for the students second semester.
PROJECT HOUSE 20 UPDATE
Mr. Copes shared the progress of the house is beginning to go ahead of schedule. Students did the insulation of the house and after the electrical inspection, the class received high remarks from inspectors. Currently, they are obtaining drywall quotes. Discussion followed.
GAVC LIFE SAFETY/REMODEL FOLLOW-UP
Mr. Copes shared information discussed with Chapman & Cutler Bond Councilman, Larry White, regarding the need for the Board to agree on a financial advisor. Discussion followed.
OTHER REPORTS
None
ACTION ITEMS
APPROVAL OF THE COSMETOLOGY REQUEST FOR PROPOSAL
Recommendation was made by Mr. Copes to approve the Cosmetology Request for Proposal (RFP) to be available December 20, 2009. Motion was made by Mr. Wagner and SECONDED by Mr. Hamilton to approve the Cosmetology RFP. On roll call vote those voting AYE: Gardner South Wilmington, Coal City, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF THE REVISED GAVC FOIA POLICY
Mr. Copes presented the revised policy listing that he and Mr. Hulbert are FOIA officers for GAVC. Motion was made by Mr. Male and SECONDED by Mr. Hamilton to approve the revised GAVC FOIA policy. On roll call vote, those voting AYE: Morris, Coal City, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL TO ADD THE FIRE SCIENCE II PROGRAM
Recommendation was made by Mr. Copes for the approval to add Fire Science II Program starting the 2011-2012 school year. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve adding the Fire Science II program. On roll call vote those voting AYE: Gardner South Wilmington, Coal City, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF GAVC BOND COUNCIL
Recommendation was made by Mr. Copes to approve Chapman/Cutler for GAVC’s Bond Council. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve Chapman/Cutler as GAVC’s Bond Council. On voice vote, those voting AYE: Coal City, Morris, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF GAVC BOND AGENCY
Recommendation was made by Mr. Copes to approve William Blair for GAVC’s Bond Agency. Motion was made by Mr. Hamilton and SECONDED by Mr. Male to approve William Blair as GAVC’s Bond Agency. On voice vote, those voting AYE: Coal City, Morris, and Gardner South Wilmington. NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None
CLOSED SESSION TO CONSIDER INFORMATION REGARDING APPOINTMENT, EMPLOYMENT, DISMISSAL OF AN OFFICER OR EMPLOYEE, STUDENT DISCIPLINE, OR ANY MATTER PERMISSIBLE UNDER THE OPEN MEETING ACT
Motion was made by Mr. Wagner and SECONDED by Mr. Male to enter closed session at 5:37 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
MOTION TO RETURN TO OPEN SESSION
Motion was made by Mr. Hamilton and SECONDED by Mr. Male to return to Open Session for dismissal. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
ADJOURNMENT
Motion was made by Mr. Hamilton and SECONDED by Mr. Male to adjourn the meeting at 5:49 p.m. On voice vote, those voting AYE: All NAY: None. Motion CARRIED.
_______________________ ____________________ __
Dr. Pat Halloran, Chair Sue Howe, Board Secretary
