BOC November 2009 Minutes
by Sue Howe
December 21, 2009
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
NOVEMBER 24, 2009
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Tuesday, November 24, 2009. The meeting was called to order at 6:00 p.m. by Dr. Pat Halloran, Chairman.
Members Present: Mr. Ralph Wagner, Mr. Craig Male, Dr. Kent Bugg, Dr. Rich Decman, Mr. Shawn Hamilton, Mr. Todd Drafall and Mr. Bruce Miller. Also present were Mr. Lance Copes, Mrs. Kim Smallwood, Mr. Mark Hulbert and Mrs. Sue Howe.
AUDIENCE PARTICIPATION
None
APPROVAL OF MINUTES AND CLOSED SESSION OF THE OCTOBER 22, 2009 BOARD MEETING
Motion was made by Mr. Wagner and SECONDED by Mr. Miller to approve the October 22, 2009 Board of Control Minutes and Closed Session Minutes. On roll call vote, those voting, AYE: Minooka, Morris, Gardner South Wilmington, and Coal City. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, AND FINANCIAL REPORTS
Bills, payroll, add on bills and financial reports were presented. Mr. Copes reviewed the bill summary. Motion was made by Mr. Hamilton to approve the bills, payroll, add on bills, and financial reports, SECONDED by Mr. Wagner. On roll call vote, those voting, AYE: Gardner South Wilmington, Minooka, Morris, and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert’s report was enclosed. Mr. Hulbert discussed exploring the idea of offering seniors at GAVC the opportunity to achieve the national career readiness certificate. Discussion followed.
Mr. Hulbert informed the Board that Mr. Brown, Fire Science Instructor, is continuing to develop the curriculum for the Fire Science I as well as planning for the 2010-2011 Fire Science II course description. Discussion followed.
ASSISTANT DIRECTOR REPORT
Mr. Hulbert discussed the Health Occupations curriculum. Illinois learning standards for science are being identified to see how to connect those standards and the ACT. Discussion followed.
Mr. Hulbert discussed Mr. Williamson, Mr. Cebulski and Mr. Falbo’s attendance in workshops during the months of October and November for staff development. Mr. Cebulski attended an American Welding Association Radiographic Interpreter Program as part of his staff development. The class was at no cost to the Center.
Mr. Falbo attended a workshop hosted by Commonwealth Edison and the National Energy Education Development Project.
Mr. Williamson attended a (two day seminar):”Forensics in the Classroom” workshop. Discussion followed.
DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.
Mrs. Smallwood updated the Board on the Cosmetology program and the new attendance policies. Discussion followed.
CALENDAR-DECEMBER 2009
December 2009 calendar was included in the packet.
Board of Control Meeting is scheduled Thursday, December 17, 2009 at 5 p.m. at the Center.
GAVC will waive their annual Christmas party this year in an effort to conserve our funds.
GAVC will be closed on December 24th, 25th and 31st for the Holidays.
GAVC TRANSPORTATION UPDATE
Mr. Copes updated the Board on the remainder of our current lease and the effects of Public Act 96-0410. The 16 passenger van we currently are using will no longer be eligible to transport students as of July 1, 2010 according to Public Act 96-0410.
Board of Control approved Mr. Copes to shop around for a bus in the range of $6,500 and report back to the Board.
FIRE SCIENCE UPDATE
Mr. Copes stated the potential of receiving another fire truck donation, and the process for adding Fire Science II to GAVC programming for the 2010-2011 school year. Discussion followed.
GAVC LIFE SAFETY/REMODEL BOARD PRESENTATION
Mr. Copes and Mr. Hulbert have spoke to three of our four districts. Discussion followed.
SENATE BILL 189 FOIA ANALYSIS UPDATE
Mr. Copes handed out copies of the Freedom of Information Act. Mr. Copes discussed the information he was given by Council. Discussion followed.
ESSAY CONTEST FOR MORRIS COMMUNITY FOUNDATION
Mr. Copes informed the board that Early Childhood Education and Health Occupation students would be recognized at the County Board meeting on December 7th, 2009. Discussion followed.
OTHER REPORTS
None
ACTION ITEMS
APPROVAL OF JAMES CHRONISTER II AS PART-TIME CRIMINAL JUSTICE INSTRUCTOR FOR THE REMAINDER OF 2009/2010 SCHOOL YEAR
Recommendation was made by Mr. Copes to employ Mr. James V. Chronister as the part time Criminal Justice instructor for the remainder of the school year. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to employ Mr. James V. Chronister as the part time Criminal Justice instructor for the remainder of the school year. On roll call vote those voting AYE: Gardner South Wilmington, Coal City, Morris and Minooka. NAY: None. Motion CARRIED.
BIDS FOR UNUSED EQUIPMENT
Mr. Copes presented the bid summary for the Hustler Mower. Three bids were received with the highest bid from Mr. Lynn Howe. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to accept the high bid of $500 from Mr. Howe. On roll call vote, those voting AYE: Morris, Minooka, Coal City and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF THE LOWEST RESPONSIBLE BID FOR PROPERTY AND CASUALTY INSURANCE RENEWAL
Mr. Copes presented bids compiled by the Horton Group for renewal fees of the Property and Casualty Insurance Renewal. Indiana Insurance quote was accepted with a cost of $41,602. Selective and Hanover companies have declined because of the type of business. Discussion followed.
APPROVAL OF THE LOWEST RESPONSIBLE BID FOR PROPERTY AND CASUALTY INSURANCE RENEWAL
It was suggested we check with other Vocational Centers to see if there might be a possibility of being part of a cooperative. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to accept the bid presented by Indiana Insurance Company. On voice vote, those voting AYE: Coal City, Morris, Minooka and Gardner South Wilmington. NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None
CLOSED SESSION TO CONSIDER INFORMATION REGARDING APPOINTMENT, EMPLOYMENT, DISMISSAL OF AN OFFICER OR EMPLOYEE, STUDENT DISCIPLINE, OR ANY MATTER PERMISSIBLE UNDER THE OPEN MEETING ACT
Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to enter closed session at 6:57 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
MOTION TO RETURN TO OPEN SESSION
Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to return to Open Session for dismissal. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
RESULT FROM CLOSED SESSION
Action item number one was discussed. Motion was made after returning to open session.
ADJOURNMENT
Motion was made by Mr. Male and SECONDED by Mr. Hamilton to adjourn the meeting at 7:11 p.m. On voice vote, those voting AYE: All NAY: None. Motion CARRIED.
_______________________ ____________________ __
Dr. Pat Halloran, Chair Sue Howe, Board Secretary
