April 2010 BOC Meeting Minutes
July 11, 2010
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
APRIL 22, 2010
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, April 22, 2010. The meeting was called to order at 6:00 p.m. by Dr. Pat Halloran, Chairman.
Members Present: Dr. Kent Bugg, Mr. Shawn Hamilton, Dr. Richard Decman, Mr. Craig Male, Dr. Pat Halloran, Mr. Todd Drafall and Mr. Bruce Miller. Also present were Mr. Lance Copes, Mrs. Kim Smallwood, Mr. Mark Hulbert and Mrs. Joan Tully.
AUDIENCE PARTICIPATION
No audience participation.
APPROVAL OF MINUTES OF THE MARCH 25, 2010 BOARD MEETING AND CLOSED SESSON MINUTES
Motion was made by Mr. Male and SECONDED by Mr. Hamilton to approve the March 25, 2010 Board of Control Minutes and Closed Session Minutes. On voice vote, those voting, AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, ADD ON BILLS AND FINANCIAL REPORTS
Bills, payroll, add on bills, and financial reports were presented. Motion was made by Mr. Miller to approve the bills, add on bills, payroll, and financial reports, SECONDED by Mr. Hamilton. On roll call vote, those voting, AYE: Morris, Gardner South Wilmington, Minooka and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert’s report was enclosed.
Mr. Hulbert stated he met with Larry Larson and Christine Chapman. Ms. Chapman will be submitting an article on JJC Dual Credit in the The Morris Daily Herald. Discussion followed.
DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.
Mrs. Smallwood stated Cosmetology held their annual Parent/Student orientation for new students on April 20th at the MCHS Auditorium and the meeting went very well. The meeting for current Cosmetology students will be held on April 27th. Discussion was held on Cosmetology summer hours for current students.
Mrs. Smallwood shared the results from the HOSA state competition. Mrs. Smallwood also handed out an article on the Welding students who attended the SkillsUSA competition. Discussion followed.
CALENDAR - MAY 2010
May 2010 calendar was included in the packet.
May 27th will be the Monthly Board of Control meeting at 6 p.m. Mr. Copes stated he would like to hold the BOC meeting at the Project House and offer a tour of the home at 5:30pm.
PROJECT HOUSE 20 UPDATE
Mr. Copes updated the Board on work that has been completed. An open house will be scheduled for early June with an opportunity for prospective buyers to submit sealed bids at that time. Discussion followed.
KEYTRAIN UPDATE
Mr. Copes and Mrs. Smallwood discussed the KeyTrain program results. Mrs. Smallwood handed out graphs comparing the results of the past two years. A May 14th trip to Great America is planned for students who achieved a gold status. Discussion followed.
ISIS REPORTING
A memo from Mrs. Querio, ISIS coordinator, was handed out. ISIS has been completed for the year. Discussion followed.
BUILDING PROJECT
Mr. Copes led discussion to verify that the feeding boards approved the joint agreements with the next step requiring resolution to approve bonds. Mr. Copes then covered several building items highlighting the immediate need for roof repairs and replacement to begin as soon as possible. Mr. Copes then led a discussion regarding splitting the project into multiple phases and reducing the immediate costs to the feeding districts. Discussion followed.
FY 2010 & 2011 BUDGET UPDATES AND REQUESTS
Mr. Copes stated FY’11 budget cuts have been made and requests will be approved according to budget. Mr. Copes also stated he has earmarked the Perkins Grant monies for replacing and repairing equipment in the Center. Discussion followed.
2010-2011 BOARD OF CONTROL CHAIRPERSON
Gardner-South Wilmington High School is next to hold the office of Chairperson. Dr. Richard Decman will be the 2010/2011 Chairman.
OTHER REPORTS
None.
ACTION ITEMS
APPROVAL OF THE CONTRACT FOR SERVICES WITH THE FRANKLIN COSMETOLOGY INSTITUTE.
The Contract was reviewed and Mr. Copes recommended the approval of the Contract with the Franklin Cosmetology Institute. Motion was made by Mr. Hamilton and SECONDED by Mr. Male to approve the contract. On roll call vote, those voting AYE: Coal City, Morris, Minooka and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF THE FY 2011 MASTER SCHEDULE
Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to approve the FY2011 Master Schedule as presented. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF CHANGES TO 2010/2011 STUDENT HANDBOOK
Motion was made by Mr. Hamilton and SECONDED by Mr. Male to accept the proposed changes to the student handbook as presented for 2010-2011 school year. On voice vote, those voting AYE: Coal City, Morris, Minooka and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF A JUNIOR/SENIOR FIELD TRIP TO SIX FLAGS GREAT AMERICA
Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to approve a field trip to Six Flags Great America. On voice vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF THE LOWEST RESPONSIBLE PAPER BID
Mr. Copes recommended the approval of RIS Paper Company, Inc. at the cost of $187,921.94. Motion was made by Mr. Hamilton and SECONDED by Mr. Male to accept the lowest responsible bidder, RIS Paper Company, Inc., for the FY 2011 school year. On voice vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None
CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, DISMISSAL, PERFORMANCE, OR SPECIFIC EMPLOYEES OF THE CENTER
Motion was made by Mr. Male and SECONDED by Mr. Miller to enter Closed Session at 6:59 p.m. On voice vote, those voting AYE: All. NAY: None, Motion CARRIED.
ADJOURNMENT
Motion was made by Mr. Male and SECONDED by Mr.
Miller to adjourn the meeting at 7:10 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
_______________________ ____________________ __
Dr. Pat Halloran, Chair Sue Howe, Board Secretary
