May 2010 BOC Meeting Minutes
July 11, 2010
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
MAY 27, 2010
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, May 27, 2010. The meeting was called to order at 6:00 p.m. by Dr. Pat Halloran, Chairman.
Members Present: Dr. Kent Bugg, Mr. Shawn Hamilton, Dr. Richard Decman, Mr. Craig Male, Dr. Pat Halloran, Mr. Bruce Miller and Mr. Ralph Wagner. Also present were Mr. Lance Copes, Mr. Mark Hulbert and Mrs. Joan Tully.
AUDIENCE PARTICIPATION
SkillsUSA Advisor, Ms. Debra Eungard, and SkillsUSA Students, Mitch Jessen and Chris Ingram were present to discuss the Skills Competition and the results. Mitch Jessen placed first and will be competing at the Nationals level.
APPROVAL OF MINUTES OF THE APRIL 22, 2010 BOARD MEETING AND CLOSED SESSION MINUTES
Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to approve the April 22, 2010 Board of Control Minutes and Closed Session Minutes. On roll call vote, those voting, AYE: Coal City, Minooka and Gardner South Wilmington. NAY: None. Abstained: Morris. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, ADD ON BILLS AND FINANCIAL REPORTS
Bills, payroll, add on bills, and financial reports were presented. Motion was made by Mr. Wagner to approve the bills, add on bills, payroll, and financial reports, SECONDED by Mr. Hamilton. On roll call vote, those voting, AYE: Morris, Gardner South Wilmington, Minooka and Coal City. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert’s report was enclosed.
Mr. Hulbert shared a form Larry Larson and Sue Barr have created for early graduating students to fill out to receive partial college credit through JJC. Currently, these students have not been receiving credit. Discussion followed.
DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.
Mr. Copes stated the Cosmetology program is on track for the transition to the Franklin Institute of Cosmetology. We will be receiving updated hours for all students at the end of the cosmetology year from Mrs. McRaven. Discussion followed.
CALENDAR - JUNE 2010
June 2010 calendar was included in the packet.
The Business and Technology Camp will be held the week of June 7th. A special Board of Control meeting will take place on June 8th. SkillsUSA Nationals are held June 21st – 25th. June 24th will be the Monthly Board of Control meeting at 6 p.m.
CONSTRUCTION PROJECT UPDATE
Handouts were distributed. Mr. Copes stated this information covers the first phase of the renovation, including all life safety work, updating welding and health occupations classrooms, and updating the washrooms to meet ADA requirements. Discussion followed.
CONSTRUCTION FINANCING OPTION
Mr. Copes reviewed the options discussed at previous Board meetings. Mr. Copes fielded questions from the Board with action items being presented at upcoming Board meetings. Discussion followed.
FY 2010-2011 BUDGET UPDATE & REQUESTS
Mr. Copes reviewed the 2009 budget and discussed the start of the 2010 budget process. All Perkins Grant monies have been received and the equipment budget has been allocated using this grant money. Mr. Copes stated cuts have been made in the supply budget between 5% – 25% depending on the program. Discussion followed.
ACTIVITY BUS UPDATE
Mr. Copes stated he has been looking into the costs of used buses. Mr. Copes asked the Board in proceeding with quotes and working with local businesses instead of seeking bids due to timeline. Quotes would be made available for the next Board meeting. Discussion followed.
OTHER REPORTS
None.
ACTION ITEMS
APPROVAL OF THE FY11 BOARD OF CONTROL CHAIRPERSON AND MEETING DATES
Mr. Copes recommended approval of Dr. Decman as the FY 11 Board Chair and the FY 11 meeting dates as presented. Motion was made by Mr. Wagner and SECONDED by Mr. Miller to approve Dr.
Decman as the FY 11 Board Chair and FY 11 Board meeting dates as presented. On voice vote, those voting AYE: All. NAY: None.
APPROVAL OF SkillsUSA STUDENTS AND SPONSOR TO ATTEND NATIONAL COMPETITION JUNE 21 – 25 IN KANSAS CITY, MISSOURI
Mr. Copes recommended approval for Ms. Eungard, Mitch Jessen and Chris Ingram to attend competition in Kansas City, Missouri. Motion was made by Mr. Male and SECONDED by Mr. Wagner to approve Ms. Eungard, Mitch Jessen and Chris Ingram to attend competition in Kansas City, Missouri. On roll call vote, those voting AYE: Coal City, Minooka, Morris, and Gardner South Wilmington NAY: None. Motion CARRIED.
APPROVAL OF THE RESIGNATION OF ANDREW TONDINI, TECHNOLOGY ASSISTANT
Mr. Copes recommended accepting the resignation of Andrew Tondini, Technology Assistant. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to accept the resignation of Andrew Tondini. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF FY11 ORGANIZATIONAL SPONSORS AND CDL LICENSED DRIVER
Mr. Copes presented a list of organization sponsors: Mrs. Gast, Ms. Eungard, and Mrs. Squellati along with Mr. Humbert as CDL Licensed Driver for approval by the Board. Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to approve the list of organization sponsors and the CDL Licensed Driver for FY 11 as presented. On roll call vote, those voting AYE: Coal City, Morris, Minooka and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL TO POST A PART-TIME EARLY CHILDHOOD INSTRUCTOR POSITION FOR THE FY 11 SCHOOL YEAR
Mr. Copes recommended approving a part-time Early Childhood Instructor for the FY11 school year. Motion was made by Mr. Wagner and SECONDED by Mr. Male to post a part-time Early Childhood Instructor position. On roll call vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL TO POST A TEACHER’S ASSISTANT POSITION FOR THE FY 11 SCHOOL YEAR
Mr. Copes recommended approving a Teacher’s Assistant position for the FY11 school year to fill the vacancy left by Mr. Klepp. Perkins Grant monies would be used for this position. Motion was made by Mr. Miller and SECONDED by Mr. Hamilton to post a Teacher’s Assistant position. On roll call vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL OF ERIC IVERSON AS THE EARLY BIRD AUTOMOTIVE ASSISTANT FOR THE FY 11 SCHOOL YEAR
Mr. Copes recommended approving Mr. Eric Iverson as Early Bird Automotive Assistant for FY 11. Motion was made by Mr. Wagner and SECONDED by Mr. Hamilton to approve Mr. Iverson as Early Bird Automotive Assistant for FY 11. On roll call vote, those voting AYE: Morris, Minooka, Coal City and Gardner South Wilmington NAY: None. Motion CARRIED.
APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE GAVC BOARD OF CONTROL AND THE GAVC EDUCATION ASSOCIATION FOR THE ONE TIME DONATION OF SICK LEAVE
Mr. Copes recommended the approval of the memorandum of understanding between the GAVC Board of Control and the GAVC Education Association for the one time donation of sick leave for a non-union employee. Discussion followed. Tabled until June 8th special meeting to gather more information.
APPROVAL TO HOLD A SPECIAL BOARD MEETING ON JUNE 8TH, 2010 AT 2:00PM
Mr. Copes recommended the approval to hold a special Board meeting on June 8th at 2:00pm. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve a special Board Meeting on June 8th. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL FOR CONSIDERATION AND ACTION ON A RESOLUTION AUTHORIZING AND PROVIDING FOR AN INSTALLMENT PURCHASE AGREEMENT FOR THE PURPOSE OF PAYING THE COST OF PURCHASING REAL OR PERSONAL PROPERTY OR BOTH IN AND FOR GRUNDY AREA VOCATIONAL CENTER GRUNDY COUNTY ILLINOIS AND AUTHORIZING AND PROVIDING FOR THE ISSUE OF NOT TO EXCEED $2,000,000 DEBT CERTIFICATES SERIES 2010 OF SAID CENTER EVIDENCING THE RIGHTS TO PAYMENT UNDER SUCH AGREEMENT PRESCRIBING THE DETAILS OF THE AGREEMENT AND CERTIFICATES AND PROVIDING FOR SECURITY FOR MEANS OF PAYMENT UNDER THE AGREEMENT OF THE CERTIFICATES
Mr. Copes recommended the approval of the resolution as presented. Motion was made by Mr. Wagner and SECONDED by Mr. Hamilton to approve the resolution. On roll call vote, those voting AYE: Morris, Minooka, Coal City and Gardner South Wilmington NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None
CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, DISMISSAL, PERFORMANCE, OR SPECIFIC EMPLOYEES OF THE CENTER
Motion was made by Mr. Male and SECONDED by Mr. Hamilton to enter Closed Session at 7:07 p.m. On voice vote, those voting AYE: All. NAY: None, Motion CARRIED.
MOTION TO RETURN TO OPEN SESSION
Motion was made by Mr. Miller and SECONDED by Mr. Wagner to return to Open Session at 7:24 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
ACTION AS A RESULT OF CLOSED SESSION
APPROVAL OF THE 2010-2013 COLLECTIVE BARGAINING AGREEMENT WITH THE GRUNDY AREA VOCATIONAL CENTER TEACHERS ASSOCIATION
Mr. Copes recommended the approval of the 2010-13 Collective Bargaining Agreement with the Teachers Association as presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the 2010-13 Collective Bargaining Agreement. On roll call vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
APPROVAL TO POST AN ANTICIPATED BOOKKEEPING POSITION
Mr. Copes recommended the approval to post an anticipated bookkeeping position. Motion was made by Mr. Male and SECONDED by Mr. Miller to approve posting the bookkeeping position. On roll call vote, those voting AYE: Coal City, Morris, Minooka, and Gardner South Wilmington. NAY: None. Motion CARRIED.
ADJOURNMENT
Motion was made by Mr. Hamilton and SECONDED by Mr.
Miller to adjourn the meeting at 7:26 p.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
Dr. Pat Halloran, Chair Joan Tully, Interim Board Secretary
