July 2010 BOC Meeting Minutes
August 30, 2010
GRUNDY AREA VOCATIONAL CENTER
BOARD OF CONTROL MINUTES
July 22, 2010
REGULAR MEETING
Regular meeting of the Grundy Area Vocational Center Board was held on Thursday, July 22, 2010. The meeting was called to order at 10:00 a.m. by Dr. Richard Decman, Chairman.
Members Present: Dr. Pat Halloran, Dr. Richard Decman, Mr. Shawn Hamilton, Mr. Ralph Wagner, and Mr. Bruce Miller. Also present were Mr. Lance Copes, Mr. Mark Hulbert, and Mrs. Kim Smallwood.
AUDIENCE PARTICIPATION
None
APPROVAL OF MINUTES OF THE JUNE 24, 2010 BOARD MEETING AND CLOSED SESSION MINUTES
Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the June 24, 2010 Board of Control Minutes and Closed Session Minutes. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF BILLS, PAYROLL, ADD ON BILLS AND FINANCIAL REPORTS
Bills, payroll, add on bills, and financial reports were presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the bills, add on bills, payroll, and financial reports. On roll call vote, those voting, AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
REPORTS
ASSISTANT DIRECTOR’S REPORT
Mr. Hulbert’s report was enclosed.
Mr. Hulbert shared the 11th day enrollment date has been set for September 1, 2010.
Mr. Hulbert stated only one (1) from the School to Apprenticeship program has been placed in Team Mechanical (Local 597) due to the economy.
Mr. Hulbert shared the new TREES Director is Brian Gordon. Discussion followed.
DEAN’S REPORT
Mrs. Smallwood’s report was enclosed.
Mrs. Smallwood shared the Cosmetology Open House is scheduled for August 12th from 6:00 – 7:30pm. Everyone is invited to attend, tour the new facility and meet the instructors. Discussion followed.
CALENDAR - AUGUST 2010
August 2010 calendar was included in the packet.
GAVC Teacher Institute will be held on August 16th with students returning on August 17th. The August Board of Control meeting will be held on August 26th with a budget hearing set for the same date.
HEALY BENDER CONSTRUCTION UPDATE
The “Final Design Development Board Presentation Packet” was distributed and presented by Healy Bender. The Board of Control agreed to have Healy Bender enter into the construction document phase. Morris High School offered possible storage space during construction. Discussion followed.
PAPER ORDER UPDATE
Mr. Copes stated all of the paper has now been delivered to each site. Discussion followed.
FY 2011 BUDGET UPDATE
Mr. Copes discussed the budget for next year. The new bond information will be included on the budget. Discussion followed.
UPDATE ON THE SALE OF BONDS
Mr. Copes shared that he and Dr. Decman attended a presentation on Final Pricing Report on Series 2010 Debt Certificates. Bonds will be billed twice a year with payments due in January and July. Discussion followed.
UPDATE ON ACTIVITY BUS QUOTES
Mr. Copes stated due to the timing of the Board meetings to get approval, the Center lost two opportunities to purchase buses. Mr. Copes asked the Board to give him prior approval to purchase a bus not to exceed $11,000. Discussion followed.
UPDATE ON THE PROCESS FOR SELLING PROJECT HOUSE #20
Mr. Copes shared that he has received an email from the realtor in regards to interested families. The realtor stated there has been more interest in this house compared to others in the same price range. Discussion followed.
FY 11 MEDICAL COST ANALYSIS UPDATE
Mr. Copes discussed the 25% increase in insurance costs. Discussion followed.
OTHER REPORTS
None
ACTION ITEMS
APPROVAL OF FY2011 BUDGET HEARING DATE AND TIME
Mr. Copes recommended approving the FY2011 Budget Hearing Date and Time as presented. Motion was made by Mr. Wagner and SECONDED by Mr. Miller to approve adopting the FY2011 Budget Hearing Date and Time as presented. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
APPROVAL OF PROJECT HOUSE 21 LOWEST RESPONSIBLE CONCRETE BID AS PER BID SPECIFICATIONS
Mr. Copes recommended approving the Project House 21 Lowest Responsible Concrete Bid from Muffler Concrete, Inc. as presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the Project House 21 Concrete Bid. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF THE RESOLUTION FOR THE HONORABLE DISMISSAL OF NON-CERTIFICATED SUPPORT PERSONNEL
Mr. Copes recommended the approval of the resolution for the honorable dismissal of non-certificated support personnel, Suann Querio, as presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Miller to approve the Honorable Dismissal of Non-Certificated Support Personnel as presented. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF THE RESIGNATION OF PART-TIME CUSTODIAN
Mr. Copes recommended accepting the resignation of the Part-Time Custodian, Dwight Rogers. Motion was made by Mr. Miller and SECONDED by Mr. Wagner to approve the resignation of the Part-Time Custodian. On voice vote, those voting AYE: ALL. NAY: None. Motion CARRIED.
APPROVAL OF THE RESIGNATION OF THE ELECTRONIC/ROBOTICS INSTRUCTOR
Mr. Copes recommended approving the resignation of the Electronic/Robotics Instructor, Jim Falbo. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve the resignation of the Electronic/Robotics Instructor. On voice vote, those voting AYE: ALL. NAY: None. Motion CARRIED.
APPROVAL OF THE SPECIAL POPULATIONS TEACHER ASSISTANT
Mr. Copes recommended approving the Special Population Teacher Assistant, Joi Jordan, as presented. Motion was made by Mr. Wagner and SECONDED by Mr. Miller to approve the Special Populations Teacher Assistant as presented. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
APPROVAL OF THE PART-TIME EARLY CHILDHOOD INSTRUCTOR
Mr. Copes recommended approving the Part-Time Early Childhood Instructor, Kimberly LaVelle, as presented. Motion was made by Mr. Wagner and SECONDED by Mr. Miller to approve the Part-Time Early Childhood Instructor as presented. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
APPROVAL TO AUTHORIZE DIRECTOR TO OFFER TEACHER AND/OR SUPPORT STAFF CONTRACTS FOR ANY POSITIONS THAT ARE/OR COULD BECOME AVAILABLE IN ORDER TO START 2010-2011 SCHOOL YEAR WITH FULL STAFF
Mr. Copes recommended the approval to authorize the Director to offer teacher and/or support staff contracts for any position that are/or could become available in order to start 2010-2011 school year with full staff as presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve authorizing the Director to offer positions that could become available. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
APPROVAL TO AUTHORIZE DIRECTOR TO PURCHASE A USED FOURTEEN PASSENGER ACTIVITY BUS AT A COST NOT TO EXCEED $11,000.00
Mr. Copes recommended the approval to authorize the Director to purchase a used fourteen passenger activity bus at a cost not to exceed $11,000.00 as presented. Motion was made by Mr. Hamilton and SECONDED by Mr. Wagner to approve authorizing the Director to purchase a used fourteen passenger activity bus at a cost not to exceed $11,000.00. On roll call vote, those voting AYE: Coal City, Gardner South Wilmington, Minooka, and Morris. NAY: None. Motion CARRIED.
OTHER ACTION ITEMS
None
CLOSED SESSION TO CONSIDER THE APPOINTMENT, COMPENSATION, DISCIPLINE, DISMISSAL, PERFORMANCE, OR SPECIFIC EMPLOYEES OF THE CENTER
No closed session.
ADJOURNMENT
Motion was made by Mr. Hamilton and SECONDED by Mr.
Wagner to adjourn the meeting at 10:50 a.m. On voice vote, those voting AYE: All. NAY: None. Motion CARRIED.
Dr. Richard Decman, Chair Brenda Szczypkowski, Board Secretary
